Careers

Accounts Payable Specialist – Global Health – I-TECH

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The International Training and Education Center for Health (I-TECH) and the Department of Global Health recognizes that disparities in health around the globe stem from inequity and encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. As reflected in the I-TECH Diversity Statement , our definition of diversity is broad, recognizing that there are multiple definitions of diversity. We strive to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

I-TECH is a center in the University of Washington’s Department of Global Health. I-TECH has projects in more than 20 countries, and its worldwide staff work in partnership with local ministries of health, universities, non-governmental organizations, medical facilities, and other partners. I-TECH supports development of skilled work forces and overall health systems strengthening with a focus on sustainability and transition to local ownership. I-TECH is committed to being anti-racist and promotes health and equity in health for all people worldwide.

The I-TECH Headquarters Finance team ensures compliance in the fiscal administration of approximately $80 million in complex grant funds. Using established financial policies and UW systems, the HQ Finance team supports international field offices that are in developing countries with varying local laws that impact business and financial operations.

The Department of Global Health I-TECH has an outstanding opportunity for Accounts Payable Specialist (job profile: Accountant 2).

The I-TECH Accounts Payable Specialist, under general direction, is responsible for analyzing, interpreting and administering complex accounts payable processes and assuring the timely payment for all I-TECH HQ vendor and consultant invoices through University of Washington fiscal systems. This includes analyzing financial reports, resolving discrepancies and participating in accounting system/procedures development and implementation. The Accounts Payable Specialist establishes and maintains accounting records, liaises between I-TECH, UW departments and international vendors and ensures compliance with institutional, state and federal fiscal policies.

RESPONSIBILITIES:

• Perform complex analysis and administration on accounts payable transactions involving processes across multiple UW systems.
• Ensure invoicing and reporting requirements have been satisfied and properly closed. Verify all special conditions are documented and review accounting system for accuracy and completeness.
• Adhere to GAAP accounting principles in processing transactions.
• Identify and resolve issues prior to entering information in the UW’s financial accounting system. Investigate discrepancies and independently resolve errors.
• Analyze, summarize and report on complex fiscal data in preparation for and in response to federal funding requirements and audits.
• Apply knowledge of University and I-TECH fiscal systems including ARIBA, Payment Tracker Database and UWFIN.
• Analyze, recommend and update procedures to improve work efficiency and accuracy.
• Interact with process partners, including Principal Investigators, Senior Program Managers, campus departments such as UW Purchasing and others to resolve issues related to payments.
• Track and resolve wire payments between UW and international banks
• Assure timely administration of payment to domestic and foreign vendors and investigate backlogs. This includes reviewing charges, processing payments, and reconciling accounts.
• Provide procedural guidance to consultants regarding contracts, required documentation and payments
• Train I-TECH staff on UW purchasing rules/regulations/requirements, UW e-travel system and ProCard reconciliations.
• Coordinate monthly CTI billing of I-TECH Phone/equipment charges and monthly CTA billing of I-TECH travel charges
• Conduct final monthly review of all I-TECH ProCard charges for approvals, coding and budget numbers and send monthly reminders to staff for ProCard management
• Prepare annual event recharge billing
• Maintain filing of audit documentation and permanent records as well as coordinate the annual file purge/archival system
• Maintain activity coding in UW FIN system and track/assure approvals on all invoices, OETs, OSETs and transfers
• Manage and reconcile I-TECH Petty Cash account
• Manage charges and billing of Fed Ex and DHL accounts
• Participate with process development to support new projects and on-going projects with new needs.
• Perform other duties and tasks as assigned.

MINIMUM REQUIREMENTS:

A Bachelor’s Degree in accounting, business administration, computer science, economics or closely related field which includes at least thirty quarter hours or twenty semester hours of college level accounting courses AND eighteen months of full-time experience as a professional accountant

OR

four years of experience as a Fiscal Technician, or equivalent in the public sector, AND thirty quarter hours or twenty semester hours of college-level accounting AND eighteen months of full-time experience as a professional accountant.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

• Demonstrated administrative, financial, organizational skills, and exhibit the ability to support a complex organization
• Proven analytic abilities; proactively research and resolve questions, discrepancies, and inconsistencies.
• Ability to interpret and apply institutional administrative and fiscal compliance guidelines and practices
• Ability to work with people from diverse backgrounds including those for whom English is a second language.
• Excellent verbal, written, interpersonal and time-management skills.
• Willingness to help others, has a collaborative, customer service attitude
• Proficiency in Microsoft Office Suite
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Demonstrated ability to facilitate communication between professionals in a manner that respects cultural differences and contributes to effective partnerships;

PREFERRED QUALIFICATIONS
• Experience with UW fiscal systems.
• Experience working with international vendors.
• Previously administered fiscal records with foreign currency rates.

WORKING ENVIRONMENTAL CONDITIONS
This full-time 100% FTE position is based at the I-TECH offices at the UW in Seattle. The Accounts Payable Specialist may require participation in early morning and late evening telephone conference calls in order to accommodate time zone differences between Seattle and its country project sites.  I-TECH operates within a grant-funded environment.   Due to this, the total amount of this position’s FTE may fluctuate based on program funding and needs.

COMMITMENT TO DIVERSITY
The Department of Global Health recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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