Careers

Seattle Children's

Administrative Coordinator, Office of the CEO

Overview

The position involves project coordination and administrative support of a highly complex and responsible nature to executive leadership and staff in the Office of the CEO. Duties include coordinating projects and assisting with project management, developing novel administrative tools and processes to support business management, research support, managing schedules, and contributing other administrative support. A major focus of the position will be assisting with the coordination of the activities of the Boards of Trustees and their board-level committees. The position interfaces with high level internal/external contacts requiring considerable discretion and initiative.

Responsibilities:

  • Provide exceptional customer service and professionalism in interactions with board members, Seattle Children’s colleagues, partners, and visitors
  • Provide project coordination and assist with project management for special initiatives
  • Develop administrative technological tools for business management and coordination, offering research support, developing presentations, preparing and monitor budgets, and reconciling financial statements and invoices
  • Assist Board Governance Liaison with maintaining official books and records of Seattle Children’s Hospital and Seattle Children’s Healthcare System
  • Provide administrative and project support to, and attend meetings of the Boards of Trustees, and of standing and ad hoc committees of the Boards of Trustees, and record full and complete minutes of all such meetings reflecting the matters considered, persons present, and actions taken
  • Assist with the administration and development of the Board of Trustees’ information management platform
  • Assist with creation and dissemination of mailings, newsletters, announcements and other communication materials for Board members and honorary trustees
  • Provide administrative and project support to executive leadership and to staff in the Office of the CEO, which may include drafting letters, preparing and editing original documents, creating and maintaining data management systems, scheduling meetings and arranging travel
  • Exercise sound judgment, discretion and professionalism in interacting with internal and external contacts.  Maintain confidentiality in all matters

Seattle Children’s Workforce:

The people who work at Seattle Children’s are members of a community that seeks to respect all the qualities that make each of us unique – race, gender, culture, lifestyles, physical and developmental challenges, ideas and beliefs. Seattle Children’s community welcomes diverse experiences, backgrounds and thoughts because this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Each employee is respectfully encouraged to be themselves within this community, which cultivates and promotes diversity and inclusion at all levels.

Seattle Children’s Values:

Compassion, Excellence, Integrity, Collaboration, Equity, Innovation

Seattle Children’s Offerings:

To attract and retain the best workforce, Seattle Children’s provides competitive salaries, great benefits and excellent professional development. Those are some of the reasons Becker’s Hospital Review listed Seattle Children’s as one of 150 Great Places to Work in Healthcare. Some of our unique offers include the following:

  • Transportation Subsidies
  • Tuition Reimbursement
  • Vera Whole Health: Access to free health and wellness services at our near-site employee clinics
  • Childcare Subsidy Program-provides eligible employees with financial assistance to supplement basic child care costs
  • Care-Services: Back-up care for children and adult/senior care planning
  • Inclusion Networks: The Inclusion Network is Seattle Children’s organizational resource group program. It is an interconnected community of Children’s employees who are committed to the Inclusion Network mission and vision. Individual Networks include: Q Pod (LGBTQ) Network, Green Team (Sustainability) Network, Hola (Hispanic/Latino) Network, Indigenous Peoples Network, Parenting Network, Black and African Heritage Network

Requirements

Required Education/Experience:
– Bachelor’s Degree, or equivalent combination of education and experience
– Minimum five years experience in high-level program coordination, project/administrative support, or customer service positions including responsible administrative work supporting high level management or executives
– Strong computer skills, including experience with Microsoft Office programs (Outlook, Word, Excel and Power Point)

Preferred Experience:
– Experience working in health care or health research institution or a non-profit organization
– Experience working with Board of Trustees
– Experience working with executive leadership
– Familiarity with database applications
– Experience with collaboration and business management software applications, such as SharePoint and Smartsheet
– Experience with project management assistance and interdisciplinary projects

Apply here.