Malaria No More (MNM) envisions a world where no one dies of a mosquito bite. More than a decade into its mission, MNM’s work has contributed to historic progress toward this goal. Now, MNM is mobilizing the political commitment, funding, and innovation required to achieve what would be one of the greatest humanitarian accomplishments—ending malaria within our generation.
MNM is a global organization with offices in Seattle, Washington, D.C., New York, Kenya, Cameroon, and India and affiliates in London and Tokyo. This position reports to the Chief Growth Officer and is located in Seattle, WA.
The Development & Operations Associate will support the administrative functions of the executive team and the day-to-day needs and activities of MNM’s fundraising and operations teams. This role requires maturity and discretion, great attention to detail, and a high level of professional administration and communication skills. This is an excellent opportunity to gain a comprehensive understanding of the global health and nonprofit sectors while applying exceptional administrative skills.
Key Duties & Responsibilities
Executive Support (estimated 40%)
- Provide administrative support of a complex, confidential, detailed and time-sensitive nature to Chief Executive Officer (CEO) and Chief Growth Officer (CGO), including but not limited to:
- Scheduling and calendar management, including engagement with both internal and external stakeholders and multiple U.S. and global time zones
- Tracking workflow and priorities through strategic handling of incoming requests
- Tracking engagement with key donors and partners
- Arranging meeting agendas, taking notes, and drafting correspondence as requested
- Coordinate complex and continually changing domestic and international travel for MNM’s leadership team and occasionally other MNM staff members
- Track and process business-related expenses and complete expense reports for executive team
Development Team Support (estimated 40%)
- Support Development Manager with donor tracking systems, including:
- Entering, processing and acknowledging gifts
- Preparing reports to track and audit donations, pledges and revenue goals
- Ensuring donor records are accurate and up to date
- Support planning, execution and follow-up for special events
- Conduct prospect and donor research; track individual prospect activity
- Support grant / proposal research and development
- Draft outreach materials and donor communications
- Support development team files, calendar, and meetings
Operations Team Support (estimated 10%)
- Support recruitment & new hire onboarding efforts (e.g. posting job advertisements, downloading application materials, scheduling candidate interviews, updating onboarding materials, etc.)
- Track employee vacation and work-related travel on shared calendars
- Solicit and track staff time allocations on monthly basis
- Help draft and organize Board of Directors meetings and materials
- Support planning, execution, and follow-up for staff retreats
General Office Management and Administration (estimated 10%)
- Perform administrative duties including answering and directing all incoming calls, responding to inquiries, distributing all incoming mail, and greeting guests
- Manage office equipment and liaise with IT support or other external vendors as needed
- Manage office voicemail and maintain updated staff directory
- Administer and track conference room reservation and conference line schedules
- Track and order office supplies and printing orders (e.g. business cards, letterhead)
- Performing other administrative duties as requested or as responsibilities dictate.
Desired Qualifications and Skills
- Bachelor’s degree required
- 2-3 years’ work experience in a professional environment providing administrative and/or fundraising support (experience in directly supporting senior leadership members preferred)
- Ability to work independently or as part of a team with minimal supervision
- Ability to prioritize and handle simultaneous assignments while adapting to changing deadlines, priorities and workflow with success and accuracy
- Ability to manage sensitive and confidential information and documents with discretion and maturity
- Passion for social impact and enthusiasm for Malaria No More’s mission to end one of the world’s oldest and deadliest diseases within a generation
- Extraordinary attention to detail and organizational skills
- Excellent interpersonal and communications skills
- Excellent writing and research skills, including report writing
- Excellent computer skills required, including Word, Excel, Outlook and PowerPoint
- Experience with Raiser’s Edge preferred
- Final offer will be contingent on successful background check
MNM offers a competitive compensation package based upon previous experience. This is a full-time, exempt role and is eligible for MNM’s comprehensive benefits package, including high-quality medical/dental/vision coverage, 20 vacation days, 10 sick days, 14 paid holidays, summer Friday flex time and paid parental leave, medical/dependent care/commuter FSAs, short- and long-term disability and life insurance, and a 401K plan with an employer safe harbor contribution.
Applicants of all backgrounds are encouraged to apply. MNM is an equal opportunity employer.
Preference will be given to applications received by 10:00 pm PT on August 11, 2019.