Life Science Washington

Events Manager

Reporting to the Vice President, Membership Services, at Life Science Washington the Events Manager provides outstanding customer service, is an enthusiastic and professional event planner, and excels at building effective working relationships internally as well as with LSW members, vendors and customers.

Primary Duties

  • Work with LSW colleagues, members and partners to plan, coordinate and execute approximately 30+ events annually, ranging in size and scope from a dozen attendees at a two-hour event to several hundred attendees at a two-day conference
  • Negotiate event space contracts with vendors, arrange food and beverage, order supplies, conference mobile app and audiovisual equipment, and ensure appropriate décor (floral, linens, color schemes, etc.) to meet the quality expectations of LSW
  • Conduct research, make site visits, and use resources to identify and select vendors that meet or exceed LSW standards
  • Serve as primary liaison with all vendors on event-related matters
  • Aggressively gather information on each project to achieve quality event productions
  • Create and revise room layouts appropriate to each event
  • Propose new ideas to improve event planning and implementation processes
  • Manage on-site production and clean-up for events as necessary
  • Prepare program materials including, but not limited: gifts for speakers, speaker bios, speaker and audience agendas, and name tents
  • Coordinate and process all event registrations and communications
  • Track and reconcile event finances
  • Prepare budgets and provide progress reports to Vice President, Membership Services
  • Create and develop marketing collateral to promote all LSW events and work in collaboration with Marketing and Communications Manager to execute the delivery
  • Performs other duties as assigned


  • At least 3-5 years of experience planning and executing complex events
  • Bachelor’s degree preferred; significant work experience can be substitute for the degree


  • Must work well on teams and be comfortable seeking and accepting feedback from management, colleagues, members and partners
  • Excellent interpersonal skills, with a high degree of professionalism
  • Outstanding verbal and written communication skills, including the ability to proof read documents
  • Proven ability to develop realistic budgets and manage within them, barring unusual circumstances
  • Ability to maintain equipoise and professionalism under stressful circumstances and to manage multiple projects and work assignments simultaneously with minimal supervision
  • Experience working with and leading teams of volunteers in the execution of large-scale events highly desirable, but not mandatory
  • Strong customer service orientation accompanied by personal standards of excellence
  • Proficient using the latest versions of Microsoft Outlook, Word, Excel, PowerPoint, and Access and conducting mail merges and database searches
  • Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision
  • Flexibility, a helpful, can-do attitude and a sense of humor are essential
  • Willingness to step in and help wherever needed