Grants & Contracts Management Specialist (Remote)

Panorama Global is an action tank dedicated to solving the world’s most intractable problems. Based in Seattle, our team is committed to catalytic and collaborative partnerships, and inspired by a lifelong commitment to service, leadership, and impact.

Our dynamic, growing organization seeks a Grants & Contracts Management Specialist to manage the day-to-day needs and activities of Panorama’s portfolio of grants and contracts, support Panorama’s grantmaking activities, and help develop internal policies, processes, and documentation This position is a part of the Finance & Operations team, which is comprised of 10 team members across four specialized functions: Grants, Contracts & Compliance, Workplace Experience, Accounting, and Financial Planning & Analysis.

Reporting to the Director of Grants, Contracts & Compliance, the successful candidate will demonstrate an extraordinary attention to detail and love of operational excellence and be skilled in developing strong, trusting relationships with a range of internal and external partners. 

Interested candidates should submit a cover letter and resume here.  Applications received by April 12, 2021 until 5:00PM PT will receive priority review 

Essential Duties & Responsibilities 

Grant and Contract Management (70%)

  • Draft basic grant and contract documentation (including agreements, amendments, renewals, and terminations) 
  • Support internal review and approval processes for new agreements 
  • Upload agreements to DocuSign for signature 
  • Maintain and update Panorama Contracts & Invoices tracker in Airtablesupport development of and transition to contract management platform in Salesforce
  • Download executed agreements, invoices, and related documentation to shared files and Salesforce database and maintain organized file structure and updated records
  • Facilitate internal invoice review and approval process
  • Track workflow and priorities through strategic handling of incoming requests and updating Airtable and/or Salesforce records
  • Serve as initial point of contact for grant or contract-related questions and requests from internal team members 
  • Maintain reporting and requirement tracker for grants to Panorama in Salesforceprovide project management support for reporting needs 
  • Create and update grant and contract-related reports, dashboards, workflows and/or template documentation as needed
  • Support development and documentation of operational policies, processes and procedures as related to grants and contracts 

Grantmaking Support (15%)

  • Conduct and document organizational due diligence for Panorama Global grantmaking activities
  • Enter and track grant details, disbursements and reporting requirements and upload relevant documentation into Salesforce and/or Blackbaud Grantmaking software
  • Maintain list of current grantees to ensure grantees’ 501c3 tax exempt status is in good standing with the IRS

Other (15%)

  • Manage annual charitable state registration process, including populating portal with organizational information and documentation and liaising with external vendor as needed
  • Develop and update tool to track and report on lobbying activity 
  • Support preparation for Board of Directors meetings (3 per year)
  • Other operational or administrative duties as requested or as responsibilities dictate

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