University of Washington Department of Global Health

Grants Specialist

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age.  The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) that is based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. Our mission is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health.   These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.

The Department of Global Health has an outstanding opportunity for a full-time Grant Specialist (1.0 FTE). The Grant Specialist will perform a crucial role on the Global WACh team supporting the Center’s pre and post award activities.  Global WACh seeks a Grants Specialist who is passionate about coordinating complex projects, impeccably detail oriented, a creative problem solver, and delivers with excellence on a deadline to support our growing portfolio of research conducted in partnership with diverse funders.  A successful candidate will bring a high level of organization, excellent communication skills, and an acute ability to diagnose problems and proactively develop solutions to address them.  This position will be based full-time in Seattle, Washington and will report to the Global WACh Program Manager.  The Grant Specialist will have the following responsibilities:

Post Award Budget Management & Coordination (65%)

  • Provide post-award support including budget monitoring, and running projections
  • Provide FTE monitoring and review for some faculty, including assisting with FEC and GCCR reviews
  • Assemble discrete components of research grant progress reports and lead their submission
  • Track deadlines and renewals for regulatory documentation, such as human subjects, grants, and contracts
  • Participate in UW trainings and meetings around sponsored projects, and revise and implement standard operating procedures (SOPs) for Global WACh post-award systems
  • Serve as a resource to faculty on sponsored project guidelines

    Pre Award Grant Submission Management & Coordination (25%):

  • Review RFAs and populate task management tool with all award application components and provide relevant templates
  • Lead all aspects of the pre award submission process, including assisting Principal Investigators with budget and justification development, and coordinating grant submissions deadlines with internal/external collaborators
  • Review all application components for compliance and submit final applications
  • Work collaboratively with the Operations Team to revise and implement standard operating procedures (SOPs) for pre-award systems
  • Establish budgets for awarded grants and transfer the management to the post award lead on the award

    Dashboard and document management (10%):

  • Enter award status, deadlines, human subjects status, and reporting data across the Global WACh grants portfolio into a dashboard
  • Notify team members of upcoming deadlines and provide appropriate templates and supplemental documents as needed
  • Ensure filing of all relevant documents post-submission
  • Ensure sites for faculty CVs, support, and biosketches are current and serve as the point of contact to research staff requests for this information

    As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.


  • Bachelor’s degree or equivalent AND two to three years of experience in the program specialty OR equivalent education/experience.

    Additional Requirements:

  • Highly organized with superb attention to detail and ability to see projects through to completion
  • At least one year’s experience in a role developing budgets, performing basic fiscal management, or submitting grants to federal or non-federal sponsors
  • High proficiency in Microsoft Excel
  • Work experience in a fast-paced environment with demonstrated ability to juggle multiple demands, establish priorities, and meet firm deadlines on complex projects
  • Ability to operate in situations of uncertainty and trouble-shoot challenges demonstrating appropriate judgment and critical thinking
  • High degree of professionalism and diplomacy; ability to work across cultures  and remain personable, professional and organized under stressful situations
  • Excellent written and verbal communications skills with demonstrated experience communicating across teams to meet shared goals


  • Bachelor’s degree in related field
  • Experience working with academic researchers on sponsored project grant proposals
  • Experience with project management tools, like Asana or Trello
  • Familiar with UW and/or federal regulations and compliance
  • Familiarity with UW administrative systems- experience in SAGE, MyFD, or GrantTracker a plus
  • Interest in global health research
  • Experience working within and across cultures

    This position operates in a deadline-driven environment and may occasionally require extended hours.   The position will be asked to work regular work hours M-F (8-5PM).

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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