Careers

Medical Teams International

Logistics and Procurement Specialist

The Logistics and Procurement Specialist provides day-to-day logistics and procurement support to Medical Teams including headquarters departments and a portfolio of existing country programs. This position will play an important role in the strengthening and development of Medical Teams’ logistics capability and capacity to enable the achievement of organizational goals. Internally, the position engages across functional and geographical boundaries at an operational and tactical level. Externally, it engages with partners and suppliers to further Medical Teams International’s operational objectives.   

ESSENTIAL DUTIES: 

Headquarters & Country Office Support (75%) 

  • Guide HQ departments on procurement aspects of budget planning, contract administration and larger scale RFP or tender processes.  

  • Support the development and roll out of Global Logistics and Procurement initiatives. 

  • Lead as logistics and procurement focal point to provide technical support to a portfolio of country offices (CO) working closely with dotted line logistics and procurement counterparts.   

  • Maintains general Logistics/Procurement email account for incoming and outgoing correspondence with vendors, HQ departments and Country Office regarding RFP’s, tenders, and helpdesk requests. 

  • Provide remote technical support to existing country programs around project start up, large value procurement activities, assessment and training.  

  • Supports the development of strategic sourcing of key emergency response commodities such as pharmaceuticals, vehicles, and interaction with humanitarian procurement centers. 

  • Contributes to the development of Medical Teams medical supply chain capabilities. 

  • Works with Logistics Standards and Process Specialist on the design, development and facilitation of training materials, processes and policies. 

  • Responsible for regular updating and dissemination of Global Logistics team information to other parts of the organization including SharePoint  

  • Collects and analyses all country office asset, procurement, fleet and inventory data and information 

  • Provide organization support in the development of logistics elements of Hostile Environment Awareness Training+ courses and tabletop exercises.  

  • Support Logistics Director in compiling department and organizational data and development of organization wide logistics reporting framework  

  • Provides in-country technical support around project start up, assessment and close of existing  programs.  

  • Provide in-country technical support to existing country programs around project start up, large value  procurement activities, audit support, project or program closedown and training. 

Deployment (25%) 

  • Provide technical input and support to the response management or Logistics Manager, within humanitarian response settings, including the assessment, planning, start-up, budget management, and implementation of emergency supply chain activities. 

  • Supports and sometimes leads the coordination of rapid scale up of procurement activities including the identification of international and local sourcing options, management of downstream supply pipeline, contracting of goods, services and works suppliers, and liaise with programs and finance to ensure that all required documentation is created and maintained.  

  • Supports and sometimes leads the initial set up of inventory and warehouse management in an emergency response including Gifts in Kind (GIK) management. This may include setting up temporary warehouses and transit hubs, renting warehousing space, managing contingency stock, and receiving medical and non-medical donations. 

  • Coordinates fleet management and transport operations for emergency response. 

  • Supports and sometimes leads the rapid identification and set up of office and staff accommodation and facilities in fast changing and volatile environments. This includes the setting up of equipment required to run the office, fleet management etc. 

  • Responsible for emergency response asset management.  

  • Support the response management and others on effective planning of transition into recovery and rehabilitation phase of response, including hiring of replacement staff, longer terms contract, and forward planning. 

You can view the full job description online here.

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