Program Assistant, Integrated Portfolio and Financial Management

PATH is currently recruiting for a Program Assistant who will provide administrative support to the CMC Functional Area, vaccine project teams, and other CVIA project teams, as assigned. This role will be located in the Washington, D.C. office.

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

PATH has a tremendous track record and technical leadership in vaccine development and introduction and has now created and branded a whole platform approach with significant core funding to be even more agile, responsive, effective, and sustainable in the Center for Vaccine Innovation and Access (CVIA). PATH’s work on vaccine development and introduction encompasses activities including discovery, preclinical development, clinical research and development, process development and manufacturing, regulatory and vaccine introduction. PATH’s portfolio currently encompasses over 25 candidates and vaccines in the following disease areas—Malaria, Enteric and Diarrheal Diseases, Polio, Respiratory Tract Infections and Meningitis, HPV and Vector-borne viral diseases (e.g., Japanese Encephalitis)—and in the cross-cutting area of Maternal Immunization.


  • Provide administrative support in the proofreading, formatting, and document management of proposals, reports, work plans, and other documents.
  • Coordinate and prepare graphics, tables, and PowerPoint presentations in support of team needs.
  • Partner with relevant team members to create and review timelines for key documents with multiple collaborators.
  • Coordinate travel arrangements for team members and consultants; track team members’ travel schedules, including support needed to modify arrangements during travel and follow-up activities such as reimbursement requests.
  • Assist with completion of administrative forms as required, including travel forms, check requests, meal conference forms, etc.
  • Manage scheduling and planning of meetings, including compiling, organizing, and distributing relevant background materials, preparing agendas, and other pre-meeting logistics such as catering arrangements, room reservations, and attendee tracking. Assist in activities during and post-meeting, such as conference and web call set up, drafting minutes and supporting Project Manager to track follow-up activities.
  • Serve as member of core team with Project Manager, Project Administrator, Project Director, and others as appropriate to facilitate communications among team members.
  • Ensure that the team document management repository and other electronic and paper filing systems are in place and regularly maintained including distributing and filing correspondence and other documents containing complex and confidential information.
  • Assist team members with support in using various software programs. Liaise with Information Technology department to resolve hardware and software problems.
  • Coordinate arrangements for visitors, conferences, workshops, meetings, and other events.
  • Serve as member of the CVIA’s administrative team and back up other program assistants when needed.
  • Work with the Project Manager, Project Administrator, and Project Lead to track donor and programmatic project management outputs such as work plans, milestone trackers, dashboards, and timelines in Smartsheet tools.

Required Experience

  • Bachelor’s degree plus a minimum of one year of directly related administrative experience or an equivalent combination of education and experience.
  • Studies or work experience in the life sciences and experience with science-related terminology and concepts required.
  • Proficiency in application of Microsoft Office Suite with an emphasis on proficiency in Word, PowerPoint and SharePoint. Experience using Box or other cloud-based document management systems preferred.
  • Extremely detail-oriented, with the ability to communicate effectively both orally and in writing.
  • Strong interpersonal and organizational skills.
  • Demonstrated ability to work effectively in a multi-site organization and in a team-based structure.
  • Proven effectiveness prioritizing competing demands and remaining flexible and adaptable with changing priorities.
  • Must have legal authorization to work in the United States.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.