Careers

University of Washington Department of Global Health

Program Operations Specialist

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The International Training and Education Center for Health (I-TECH) and the Department of Global Health recognizes that disparities in health around the globe stem from inequity and encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. As reflected in the I-TECH Diversity Statement, our definition of diversity is broad, recognizing that there are multiple definitions of diversity. We strive to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

I-TECH is a center in the University of Washington’s Department of Global Health. I-TECH has projects in more than 20 countries, and its worldwide staff work in partnership with local ministries of health, universities, non-governmental organizations, medical facilities, and other partners. I-TECH supports development of skilled workforces and overall health systems strengthening with a focus on sustainability and transition to local ownership. I-TECH is committed to being anti-racist and promotes health and equity in health for all people worldwide.

Description of Program:
This position will support the Integrated Next-Generation Surveillance in Global Health (INSIGHT) Program funded by the Centers for Disease Control and Prevention. The goal of the project is to comprehensively strengthen public health surveillance systems using a One Health framework in participating countries and support data modernization initiatives.  Countries currently include Peru, Paraguay, Republic of Georgia, Ukraine, Uzbekistan and Kyrgyzstan.

POSITION PURPOSE
The Program Operation Specialist (POS) primarily focuses on administrative and financial responsibilities, assuring grant activities are effectively implemented.  This role specifically works closely with headquarter management, operations and finance teams to ensure project compliance with award terms, deliverables, and reporting. Responsibilities will include financial administration of projects aligning with I-TECH’s financial budgeting tools; developing, tracking and monitoring contractual agreements, including subcontracts and consulting agreements; and participating in the development of funder program and financial reporting aligned with I-TECH systems.  This position will also support complex travel arrangements and venue rentals in countries outside of the United States. The POS position may have some programmatic and technical duties and responsibilities, as assigned.

KEY RESPONSIBILITIES

Budget & Financial Management
• Guide the development and administration of HQ-based subcontracts and vendor agreements.
• Regularly code expenditures using country-specific activity codes, to assist in sub-budget management.
• Prepare and monitor internal budget reports in I-TECH’s financial systems .  This includes budget projections, burn rates, and monthly budget reports by activity code.  Collaborate with the Country Office and partner organizations to prepare quarterly and ad hoc budgetary reports for stakeholders and funders.
• Assist in the developing financial report to funders .
• Work with the PI or Project Director, program teams, and/or the Finance Team to identify and resolve budget and financial management issues.
• Analyze monthly revenue and expense reports against budget projections, keeping Project Director, Country Office staff and team members apprised of the implications of the program’s financial status on program activities.  Advise and collaborate with team members in revising project plans and program activities to align with emerging budgetary, cash flow, and funding realities.

Reporting & Knowledge Sharing
• Prepare, coordinate and edit progress reports to funders and coordinate HQ-based reporting to funders documenting activities, spending, and results.
• Support development of reports.
• Contribute to the documentation and knowledge sharing of program results through articles, conference posters, web postings, and presentations.
• Support content development for the website and other platforms.
• Participate in regular country team meetings.

Grant Administration
• Monitor consulting agreements including well-defined scope of work, deliverables, and compensation terms.  Recruit, hire, and discharge consultants to help meet project needs.
• Assist with recruitment and hiring of staff positions, including development of job descriptions, interview questions, and screening tools.
• Authorize purchases on assigned budgets as delegated by the Principal Investigator (PI) or Project Director and in alignment with grant regulations and I-TECH and UW policies.
• Work with the Project Director, Country Office staff, partner organizations and funders in developing annual workplans, including identifying deliverables, tasks, accountabilities, and results indicators, and in establishing mechanisms to assure efficient work plan implementation.
• Provide technical assistance to partner organizations to ensure compliance with UW policies and procedures and grant terms and conditions.
• Other activities as determined by the Project Director.

REQUIREMENTS
Bachelor’s degree with at least 3 years’ experience, preferably working in complex, multi-faceted public health programs or equivalent experience.
• Past experience that demonstrates application of project management principles, and financial skills in budget management.
• Communicating with colleagues in a manner that respects cultural differences and contributes to effective partnerships.
• Commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Skill in working and solving problems independently.
• Exceptional skill with Microsoft Word and Microsoft PowerPoint, and competency in Excel.
• Advanced proficiency in using spreadsheets to develop and maintain records.
• Prior experience in grant administration.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED QUALIFICATIONS
• Master’s degree with 2 years’ experience.
• Previous experience working with government officials in foreign countries.
• Experience managing USG funded budgets
• Familiar with USG rules and regulations, agreements, and grants
• Proficiency speaking Spanish or Russian.

CONDITIONS OF EMPLOYMENT
This full-time 100 % position is based at the I-TECH offices at the UW in Seattle.  The POS requires up to 10% travel to countries that often lack adequate public health and safety infrastructure. Travelers must be prepared to follow the UW and US government recommended precautions and prophylaxis for travel safety and disease prevention. The POS requires frequent participation in early morning and late evening telephone conference calls in order to accommodate time zone differences between Seattle and its country project sites.  I-TECH operates within a grant-funded environment.   Due to this, the total amount of this position’s FTE may fluctuate based on program funding and needs.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.