PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
PATH’s Global Health Security portfolio within HSID leads several projects and initiatives that serve the Global Health Security Agenda (GHSA) and aim to strengthen global capacity to prevent, detect, and respond to infectious disease threats. These include the five-year, Centers for Disease Control (CDC)-funded Global Health Security Partnership (GHSP) project and the USAID Infectious Disease Detection and Surveillance (IDDS) project.
PATH is currently recruiting a Project Administration (PADM) Officer in Global Health Security on a 70% part-time basis . The PADM Officer will manage the contractual and financial requirements of their assigned projects. They will provide guidance to the technical team regarding U.S. Government Regulations on Contracts and Cooperative Agreements; ensure financial allowability, allocability, and reasonableness of costs; and provide oversight and guidance to financial management practices. (Percentages below are meant to be estimates on the time spent on each activity).
Project financial management (60-70%)
· Master and maintain accurate information in PATH’s financial system, acting as a resource for the project team and in-country partners.
· Manage financial aspects of activities for assigned projects, including (but not limited to) monitoring project expenses against donor and annual budgets, monitoring labor spending against approved budgets, reviewing general ledger transactions for appropriateness and accuracy, and correcting budget and coding problems in a timely manner.
· Develop and implement detail-level project financial tracking systems to complement summary data in Business World and aid project management.
· Prepare regular financial analysis and reporting as needed to facilitate project decisions.
· Coordinate with country-based colleagues to proactively identify issues and problem-solve.
· Advise teams on long-range budget/planning issues; monitor expenses and budgets; and conduct financial analyses including forecasting and pipelines
Contracts management (15%)
· Manage contractual responsibilities for project teams, including (but not limited to) requests for application, subagreements, subcontracts, purchase orders, work orders, and consultant agreements.
· Manage subordinate agreement from initiation to closeout working with internal and external stakeholders as necessary.
· Review and support the development of scopes of work and recommend payment mechanisms.
· Negotiate and monitor subordinate agreements, including complex collaborations with public and private organizations in the US and other countries.
· Using PATH’s best practices and available tools, ensure timely receipt of all deliverables, adherence with terms of all agreements, and timely payments to sub-recipients.
· Participate in technical meetings to advise on operations processes and monitor for potential compliance risks.
· Develop in-depth understanding of PATH policies and procedures as well as donor rules and regulations.
· Work with project staff to ensure compliance with PATH and donor requirements.
· Act as a liaison between project team and PATH shared services groups, such as Procurement, Human Resources, and Accounting.
New Business Development (10-20%)
· Develop budgets and cost proposals for new business opportunities.
· Monitor and track business development activities for the team.
· Bachelor’s degree in business administration, public administration, nonprofit management or a related field, plus a minimum of 5 years of relevant experience.
· Knowledge of US government-funding rules and regulations required; in depth experience with FAR and knowledge of HHS guidelines preferred.
· Demonstrated financial management skills, with experience conducting financial analyses and forecasting.
· Team-focused and collegial with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.
· Excellent written and oral communication skills in English; French language skills desirable; diplomacy in communicating with a broad and diverse audience.
· Proficient in Microsoft Office software suite, and ability to learn financial systems/software; SharePoint and Salesforce experience preferred.
· Strong organizational skills, high level of attention to detail, and effectiveness under deadlines.