Careers

University of Washington Department of Global Health

Project Manager (Program Operations Specialist)

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age.  The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) that is based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. The mission of Global WACh is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health.   These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.

We are seeking a forward-thinking and proactive Project Manager to provide project management support  to projects within the Gut Health and Child Survival (GHCS) team. The GHCS team within Global WACh focuses on targeting interventions and approaches to improve survival, growth, and development among vulnerable children globally, with specific attention to children with enteric and neglected tropical diseases. This position will focus primarily on the CHAIN portfolio of studies and will also support smaller studies within the GHCS team.

RESPONSIBILITIES
Project Management & Team Oversight (40%)

  • Manages project planning and implementation, working closely with the PI and other team members.
  • Works with the PI, funders and partners at other institutions in defining and managing program/project deliverables.
  • Manage and maintain a tracking system for study deliverables, both at the UW and at study sites.
  • Manages team members, assuring appropriate technical expertise is being applied to achieve project deliverables on time, within budget, and at the level of quality required.
  • Monitors project progress against adopted plans and GHCS policies and practices, addressing technical, quality and teamwork challenges, as needed, to achieve project goals.
  • Organizes and manages team meetings and teleconferences with partners and stakeholders.
  • Coordinates and leads internal coordination meetings, investigator meetings, domain-specific working groups; takes and distributes minutes and takes ownership on following up on action items.
  • Maintains ongoing decision/task lists, and directs team members in accomplishment of their duties.
  • Coordinate study travel and consortium convenings.
  • Foster team trust, accountability and the development of team member skills.
  • Manages study procurement and sample shipments as needed.
  • As needed, represent the PI in meetings with funding agencies or partner organizations.
  • Participate in GHCS and Global WACh meetings with other PIs, Program Managers, Study Coordinators, and Data Managers to promote knowledge sharing and learning across project and country teams.

    Budget and Fiscal Management (20%)

  • Manages subcontracts with multiple domestic and international collaborators including:
    o Development of scopes of work
    o Direction and oversight of deliverables
    o Quality assurance and timeliness of progress towards objectives
    o Performance review
  • Manages a portfolio of grants, and works to find efficiencies across projects.
  • Serves as the main point of contact with grant funders about budget and contractual issues.
  • Prepare monthly financial projection reports in collaboration with the Grant Specialist.
  • Reports monthly to the Senior Program Manager and PI on study expenditures.

    Communication and Reporting (15%)

  • Regularly communicate project updates to team members, funders, scientific advisory committee through monthly, quarterly and annual meetings and written reports and concept notes.
  • Maintain the team’s shared folders, calendar and other information management tools.
  • Maintain the website content and provide content for blogs, newsletters and social media.
  • Enable and assist project knowledge management and dissemination.
  • Lead monthly and quarterly report writing as well as technical responses to the donor with input from the PI.

    Systems and Process Improvement (15%)

  • Coordinate ethical review board submissions and track due dates for renewals across the Gut Health team.
  • Manage and track study supply procurement, ensuring study sites in Kenya have adequate supply chain.
  • Contribute to the overall functioning of the GHCS team, including coordinating specific activities as assigned.
  • Contribute to GHCS efforts to pursue the decolonization of Global Health.

    Supervision (10%)

  • May supervise up to 1-2 study staff or student employees.

    MINIMUM  REQUIREMENTS:

  • Bachelor’s Degree in Public Health, Public Policy or related field
  • 5 years of relevant work experience managing large scale international clinical trials or observational studies.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    ADDITIONAL REQUIREMENTS:

  • Project management skills and experience with a proven track record of meeting milestones and timelines.
  • Budget monitoring and management experience with a proven track record of managing budgets to match project scope.
  • Self-motivated, resourceful with strong organizational skills and able to multi-task and work collaboratively in large, complex, multi-departmental, cross-functional teams.
  • Diplomatic skills, excellent judgment, proven ability to communicate effectively and present site performance and contract research organization performance for internal review.
  • Experience leading and implementing operations research and/or clinical research in resource-limited settings.
  • Experience training and managing a study team and/or providing mentoring and supportive supervision.
  • Knowledgeable about research ethics and institutional review board requirements in US-based academic and international settings.
  • Experience with complex, multi-faceted projects.
  • Demonstrated ability to facilitate communication between professionals with a variety of cultural backgrounds in a respectful and diplomatic manner and enhance effective partnerships.
  • Ability to travel up to 15% (pending COVID-19 restrictions)

    Desired Qualifications:

  • Master’s Degree in Public Health, Public Policy or related field
  • 5-10 years of project management experience, certification or coursework in project management
  • Thrives in a fast paced environment
  • Grants management experience with NIH, Bill & Melinda Gates Foundation, and World Health Organization awards
  • Excellent writing and communication skills
  • Excellent judgment and interpersonal skills with proven ability in effective cross-cultural communication
  • Experience or interest in global health, nutrition, enteric diseases and/or child survival
  • Ability to travel internationally up to 15% of the time (when COVID restrictions are lifted)

    CONDITION OF EMPLOYMENT:
    This full-time 100% position is based at the Hans Rosling Center at the UW in Seattle. This position may require up to 15% international travel (travel is currently on hold due to COVID restrictions). Travelers must be prepared to follow the UW and US government recommended precautions and prophylaxis for travel safety and disease prevention. This position requires frequent participation in early morning and late evening telephone conference calls in order to accommodate time zone differences between Seattle and its country project sites.  This is a deadline driven environment, occasionally requiring extended hours.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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