Careers

Institute for Health Metrics and Evaluation

Proposal Development Coordinator

The Institute for Health Metrics and Evaluation (IHME) is an independent research center at the University of Washington. Its mission is to deliver to the world timely, relevant, and scientifically valid evidence to improve health policy and practice. IHME carries out its mission through a range of projects within different research areas including the Global Burden of Diseases, Injuries, and Risk Factors; Future Health Scenarios; Cost Effectiveness and Efficiency; Resource Tracking; and Impact Evaluations. Our vision is to provide policymakers, donors, and researchers with the highest-quality quantitative evidence base so all people live long lives in full health.

IHME is committed to providing the evidence base necessary to help solve the world’s most important health problems. This requires creativity and innovation, which are cultivated by an inclusive, diverse, and equitable environment that respects and appreciates differences, embraces collaboration, and invites the voices of all IHME team members.

IHME has an outstanding opportunity for a Proposal Development Coordinator (PDC) to join our team. Under the direction of the Senior Proposal Development Officer, the PDC will become proficient in understanding and supporting high-quality proposal development for IHME’s work across different population health metrics topics such as epidemiology, survey methodology, health economics, health system performance, demography, social determinants, future health scenarios, and others. As IHME proposals span a range of topics, gaining fluency in relevant health disciplines is essential to succeeding in this role. The PDC must demonstrate exceptional organizational, logistical, interpersonal, and verbal and written communication skills, and must work effectively with faculty, researchers, project managers, and administrators across a number of projects under dynamic deadlines. The ability to be self-motivated, learn independently, and thrive in dynamic environments will help the PDC be successful. The individual in this role must develop a strong command of the intellectual material and key analytic concepts that relate to the interdisciplinary, quantitative science behind proposal ideas. This will also enable the PDC to identify and present relevant funding opportunities, and to clearly and concisely communicate about the scientific significance, objectives, and impact of proposed projects.

The PDC will work across research and functional teams to support proposal logistics, tracking, and reporting to ensure support for IHME’s current research areas and contribute to growth into new areas. They must become knowledgeable of procedures for proposal development and submission, and must effectively communicate across a diverse set of audiences and teams to ensure compliance with proposal policies, and to support proposal review, approval, and submission. This individual must have sharp attention to detail to gather information, develop and assemble supporting and non-technical proposal components, track proposal development and activity, and work within IHME and the University of Washington to facilitate submissions and communications with sponsors and external colleagues. Additionally, this role will be responsible for supporting the health of the Institute’s overall proposal pipeline. Specifically, they will be responsible for tools and processes that enable proposal materials identification and monitoring, including driving logistics to turn opportunities into submitted proposals. This individual must be an active, supportive team member, and will be encouraged to recommend improvements to current proposal development processes and tools to promote continued growth and efficiency. They must be able to successfully coordinate and support other individuals involved in proposal development, including faculty, research management, and other Proposal Development Team members.

The Proposal Development Coordinator will be a member of the Organizational Development and Training Team and will report to the Sr. Proposal Development Officer. This position is contingent upon project funding availability.

Responsibilities:

Institutional and Research Learning

  • Develop a strong understanding of the intellectual material and key analytic concepts behind IHME’s research topics.
  • Identify and present prospective funding opportunities, and provide general support to the Proposal Development Team.
  • Clearly and concisely communicate about the scientific significance, objectives, and impact of current and proposed research projects.
  • Become knowledgeable about IHME’s strategic priorities and internal knowledge gaps to identify areas for improvements to knowledge sharing and processes, and to develop, implement, and refine mechanisms that will strengthen IHME’s work.
  • Perform background searches and literature reviews as needed to support proposal development, develop funder insights, advance one’s own learning about and fluency in relevant global health topics, and develop materials for briefings, presentations, and workshops.

    Identify, track, and pursue funding opportunities

  • Systematically identify, document, and track potential funding opportunities through regular review of external and internal funding opportunities utilizing databases, publications, websites, and listservs. Present opportunities that may be of interest and align with IHME’s research goals and priorities.
  • Prepare summary documents that interpret and assess proposal development opportunities for consideration by IHME faculty and leadership.
  • Become thoroughly familiar with institutional partners, including academic research institutions, think tanks, clinical facilities, private foundations, and governmental and non-governmental organizations. Must demonstrate cultural competency and an ability to collaborate with a wide range of funders.

    Proposal development and tracking

  • Coordinate, track, and support efforts of other researchers and staff involved in proposal development. Demonstrate cultural competency and an ability to work effectively with diverse project team members.
  • Write and edit components of proposals, develop work plans, and help prepare budgets for implementation of new research projects.
  • Track and manage proposal development, including creating and populating materials templates, developing and updating proposal calendars and checklists, reviewing timelines with proposal contributors, and ensuring that key deadlines are reached in a timely manner.
  • Manage smooth and efficient processes for archiving and maintaining proposal documentation and resources. Make materials available to faculty, researchers, and other staff as necessary.
  • Research, interpret, and analyze potential collaborator or funder interests to help create appropriate scopes of work, letters of support, and other requisite materials.
  • Contribute to internal reporting processes to track and share proposal development efforts within the Institute.

    General

  • Be an active and supportive team member, including recommending improvements to current proposal development processes, templates, and tools. As needed, assist with proposal development training for faculty, research managers, and other key staff. Duties would include logistical coordination and giving presentations on key processes.
  • Become familiar with University- and IHME-based regulations and procedures regarding sponsored research to ensure compliance and to support proposal review, approval, and submission processes.
  • Contribute to development of new tools and processes to track progress of individual proposals and overall proposal portfolio.
  • Perform additional duties as assigned that fall within the reasonable scope of this position.

    As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

    REQUIREMENTS

  • Bachelor’s degree plus two years of related work experience, or equivalent combination of education and experience.

    Additional Requirements:

  • Superior organizational and record-keeping skills. Ability to pay attention to detail and maintain accurate records.
  • Excellent written and verbal communication skills, including the ability to tailor information to specific audiences.
  • Ability to prioritize and manage time effectively, move quickly between disparate tasks, and meet deadlines.
  • Must exhibit strong desire and capacity to learn new intellectual content across different disciplines in a timely fashion.
  • Strong interpersonal skills and ability to contribute to a positive work environment.
  • Ability to thrive in a fast-paced, dynamic environment is critical.
  • Skills with Microsoft Office suite, Asana, or similar systems that allow development and tracking of portfolio and proposal status desired.
  • Proficiency in Microsoft Excel desired, including creation and use of pivot tables.
  • Project management, writing, and/or editing experience is optimal.

    A commitment to working to alongside others at IHME to illuminate the health impacts of systemic racism and to work within IHME to make our organization more diverse and inclusive. See IHME’s DEI statement here: http://www.healthdata.org/get-involved/careers/dei.

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    CONDITIONS OF EMPLOYMENT

  • Weekend and evening work sometimes required.
  • This position is open to anyone authorized to work in the US. The UW is not able to sponsor visas for staff positions.
  • The University of Washington requires students and personnel to be vaccinated against COVID-19 as a condition of employment. To learn more about the requirements, please review the following: https://www.ehs.washington.edu/covid-19-prevention-and-response/uw-covid-19-vaccination-policy?_ga=2.31959098.540467107.1629831944-1755727657.1623616042
  • Office is located in Seattle, Washington. This position is eligible to work fully remote in the US. Work schedule must provide sufficient overlap with team and faculty schedules to ensure deadlines are met, but we aim to offer flexibility in precise standard schedule based on individual needs. Standard IHME office hours are between 8 a.m. and 6 p.m. Pacific Time.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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