PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.
PATH is seeking a Sr. Program Assistant who will support the Market Dynamics and Center of Digital and Data Excellence (CoDE) teams. Specifically, the Sr. Program Assistant will provide administrative and specialized support to the Monitoring, Evaluation, and Learning (MEL) team, and the Tools for Integrated Management of Childhood Illness (TIMCI) project team.
- Prepare and coordinate the production and distribution of complex documents and reports.
- Draft, edit, format, fact-check, and proofread a variety of documents and enter data using Word, Excel, and other software.
- Assist with and complex schedule coordination and scheduling teleconferences across multiple time zones.
- Coordinate arrangements for guests, meetings, conferences, workshops, and other events.
- Utilize Microsoft Outlook calendars to coordinate complex scheduling tasks.
- Schedule team meetings and draft agendas and minutes.
- Maintain project records, electronic files, and other resources on behalf of team members.
- Assist with completion of administrative forms, including supply request forms, check requests, and reimbursement forms.
- Collaborate with staff throughout the organization to gather information.
- Work with a matrixed team to start up and manage a complex schedule coordination and scheduling on a fast-paced project that is starting up across five countries.
- Coordinate team meetings and retreats, including scheduling, compiling and organizing relevant meeting materials, coordinating conference rooms and technology to accommodate remote participation, capturing and disseminating meeting minutes, and tracking action items and follow-up activities.
- Administer the MEL Community of Practice Group including coordination of the Learning Sessions program.
- Assist with organizing, formatting, proofreading, and publishing of documents, presentations, tools, guidance, reports and other communication materials.
- Support the knowledge management practices of the MEL team, development and tracking of MEL and CoDE program indicators, and track internal requests for MEL support.
- Assist with communicating project updates to stakeholders and external parties through newsletters and social media
- Administration of the MEL Community of Practice SharePoint Resource Center as active knowledge management repository for resources and data used by teams and staff.
- Maintain MEL team distribution lists, and trackers on Smartsheet
- Work with the MEL and TIMCI teams to ensure that all other electronic and paper filing systems are regularly maintained and coordinate addressing program leadership priorities in program knowledge management.
- A Program Assistant at PATH must demonstrate competency in multiple areas, including:
- Superior organization skills, attention to detail, and ability to appropriately, effectively, and efficiently prioritize many competing tasks of the directors, teams, and own current assignments
- Ability to multi task and manage multiple priorities across complex projects
- Interest in learning more and/or expanding skills in Monitoring and Evaluation, Data Analysis, and Digital and Data tools
- Bachelor’s degree plus 1 to 2 years of administrative experience or an equivalent combination of education and experience.
- Experience supporting more than one director-level position preferred.
- Experience coordinating calendars, organizing workshops, creating workback schedules, managing timelines.
- Well organized and adaptable to handling multiple and changing priorities.
- Effective in time management and working under deadlines.
- Strong critical thinking skills and ability to anticipate and forecast needs and requests of directors and department with limited information and context, and address proactively.
- Proven ability to take initiative, learn quickly, anticipate needs and challenges, and find solutions.
- Demonstrated success working with all levels of internal and external stakeholders.
- Flexibility and adaptability to changing priorities.
- Ability to work in team environment with minimal supervision.
- Strong customer service and interpersonal skills; ability to work nimbly in a dynamic global team environment with discretion, minimal supervision, and flexibility.
- Diplomatic and adaptive communications style.
- Demonstrated ability to edit and proofread documents, such as proposals and research grants. (PATH proofreading exam required in first 6 weeks of employment)
- Experience conducting literature reviews and desk research.
- Understanding of basic scientific and research concepts.
- Fluency in English including strong oral and written communications skills.
- Proficiency with virtual meeting and communication tools and experience working with cloud-based collaboration tools including Microsoft Teams, Smartsheet, Salesforce, and SharePoint.
- Proficiency in Microsoft Office suite including Outlook, Word, Excel, PowerPoint
- Good sense of humor and ability to learn gracefully from mistakes through self-reflection and perseverance
- Experience working with remote colleagues a plus.
Must have legal authorization to work in the United States.
PATH is dedicated to diversity and is an equal opportunity employer.
PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.