This position contributes to the mission of the organization being responsible for co-ordination of day-to-day warehouse operations activities within the Tigard Distribution Center. This includes being responsible for safe receipt, kitting, consolidation and loading of all medical health products, direct supervision of required volunteer staff whilst working in the warehouse, assist with the expediting of shipments to and from donors and partners and pro-active management of physical inventory with the Distribution Center. These items are distributed locally and internationally to people who are affected by disaster, poverty and conflict.
Medical Teams International Calling:
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.
- Responsible for maintaining a safe, clean and organized warehouse work environment for staff and volunteers in conjunction with the Distribution Manager and Safety & Facilities Specialist to meet OSHA and Safety regulations.
- Oversee and facilitate the preparation of all loading and off-loading of medical health products for shipment both international and domestic
- Facilitate all off-loading and loading activities of medical health products in a safe and secure manner.
- Coordinates with Distribution Manager on all shipping and expediting, including liaising with suppliers, donors and partners as required
- Manage efficient storage of inventory within the warehouse to ensure items are available for kitting, consolidation and shipment in a timely manner
- Collaborates with Distribution Manager to ensure the management and optimal flow of warehouse operations occurs in the most practicably efficient and safe manner.
- Liaise with Supply Chain and Volunteer Management Specialist on the efficient coordination of donor and partner shipments
- Maintains accurate inventory of unprocessed and finished pallets, inputting information into existing IMS systems to allow for detailed and accurate reporting for audit purposes.
- Coordination of day-to-day maintenance/scheduling of warehouse vehicles and equipment
- Coordinate with US Programs Fleet Specialist on sourcing suppliers for preventative maintenance, servicing, and spare parts
- Coordinate with Facilities and Safety Specialist to train and oversee volunteers to complete their assigned position(s): driver, equipment operator, pre-sort, palletizer, equipment repair, and other positions.
- Facilitates warehouse operations related trainings (e.g., Material Handling and Forklift)
- Oversee biohazard, recyclables, and waste management materials disposal, including the corresponding business relationships, guiding volunteers to assist as required.
- Train volunteers to perform assigned tasks and daily activities where required, fostering a positive working environment.
- Plan, organize, document and supervise the daily activities of available volunteers in conjunction with DC team and daily project needs.
- In conjunction with the Distribution Manager, evaluate the need for and provide regular maintenance and repairs for DC machines, racking, and facility.
- In collaboration with the Facilities and Safety Specialist, responsible for coordinating, scheduling and implementing OSHA approved fork- and scissors lift training for necessary staff and volunteers.
- Utilizes volunteers whenever possible.
- Other duties as assigned.
- Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies
EDUCATION, LICENSES, & CERTIFICATIONS
- Required: High school diploma or equivalent required.
- Preferred: College coursework preferred.
- Required: Valid driver license (good driving record).
- Preferred: Forklift, Scissor Lift certificate, CDL
- Minimum 2 years warehouse experience, or equivalent.
- Minimum 2 years expediting experience.
- Experience training or leading others.
- Experience planning and delegating work assignments.
- Medical material knowledge.
- Experience working with, and leading, volunteers.
- Inventory reconciliation experience
- Supervision of 15 people or more in a professional environment.
- Experience operating a forklift, scissor lift, pallet jacks, and other warehouse equipment.
KNOWLEDGE, SKILLS & ABILITIES
- Commitment to Medical Teams Internationals Calling Statement and Values.
- Exude a passion for leading and working with volunteers.
- Detail oriented with an ability to maintain accurate records.
- Ability to independently plan, organize, oversee, and follow through on task.
- Ability to handle multiple projects simultaneously; flexible.
- Organizational skills including maintaining schedules and multiple tasks.
- Ability to operate well in a fast-paced work environment.
- Ability to work flexible schedule and weekends as needed.
- Ability to motivate and enable others to succeed.
- Ability to pass a certification test for forklifts.
- Intermediate experience with power tools (Preferred).
- Must have the ability to consistently communicate professionally and effectively with all constituents.
- Strong interpersonal skills.
- Ability to communicate effectively both verbally and in writing.
- Basic skills with Microsoft Office: Word, Excel, Outlook email and calendaring.
- Basic skills with Internet, intranet, and Client Relations Management (CRM) software.
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee must be able to:
- Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
- Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
- The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
- Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
- Frequent close vision and the ability to adjust focus.
- Occasionally ascends/descends stairs, steps, or ladder.
- Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
- The employee must occasionally lift up to 50 pounds and occasional move (push, pull) up to 100 pounds.
- Seldom to occasionally positions self to stoop, kneel, crouch, or crawl.
- If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
- In the warehouse, temperatures can range from cool to cold in the winter, to very warm in the summer.