Budget Fiscal Analyst

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About the Role

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua.

At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.

This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) that is based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. Our mission is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health. These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.

Position purpose and complexities
Global WACh has an outstanding full-time opportunity for a Budget Fiscal Analyst. This position includes providing guidance on departmental, school, and university financial procedures and guidelines; exercising independent judgment and discretion; assisting with the creation and implementation of documented fiscal processes; partnering with other operations staff with a goal of delivering standardized, efficient, and compliant procurement. It also requires the diligent processing of daily requests for the acquisition of goods and services, airfare and lodging requests and processing complex travel reimbursements both domestic and international team members.

A successful candidate will bring a high level of organization, excellent communication skills, and an acute ability to diagnose problems and proactively develop solutions to address them. This position will be located at the Hans Rosling Center in Seattle, WA and will report to the Global WACh Managing Director.

RESPONSIBILITIES:

Purchasing and Compliance (60%):
• Respond diligently to procurement and travel requests in a timely manner.
• Analyze and assess the applicable procurement method for all requests.
• Review and analyze all outside invoices, and issue payment based on contract specifications.
• Stay up to date on all University and State policies around acquisition of goods or services, travel and grant and contracts.
• Manage and reconcile a Procard accurately to continue our internal reporting integrity.
• Establish, maintain and educate faculty and staff on internal controls for transaction appropriateness and best payment mode.
• Analyze and process UW Faculty, Student, Staff and Non-UW travel reimbursements for both domestic and foreign trips via ARIBA, following GIM and University protocol.
• Analyze and process personal reimbursements through eReimbursement via ARIBA.
• Analyze and process honorariums and payments through Payments to Individuals (P2I) under sponsor, UW, and State policy guidelines via ARIBA.
• Maintain purchasing databases and record keeping systems for both state and grant funds.
• Coordinate the purchasing of study supplies, including researching vendors, obtaining quotes, placing orders and tracking order status.
• Coordinate shipping of study supplies to multiple international sites.
• Maintain a supply inventory and tracking system for multiple studies and projects.
• Manage Equipment Inventory and Insurance for domestic and abroad.
• Develop and revise policies, procedures, guidelines and forms for fiscal processes.
• Actively participate in internal and external audits, ensuring documents are maintained in compliance, respond to auditor’s questions and requests for information.
• Provide on the job training for all Global WACh staff on fiscal systems and processes, acting as their trainer, resource, and liaison with central offices.
• Responsible for staying up to date all University and State policies around acquisition of goods or services, travel and grant and contracts.

Financial Operations (30%):
• Support pre-award business document preparation in consultation with the Grants & Programs Manager, including the maintenance and review of other support pages for faculty in the Center.
• Assist with the employee cost allocation process, tracking allocations and providing data as requested.
• Support data entry for budget tracking from MyFinancial desktop.

Other duties as assigned (10%):
• Contribute to the overall functioning of Global WACh, including coordinating specific activities as assigned.
• Participate in Global WACh meetings to promote knowledge sharing and learning across project and country teams.

MINIMUM REQUIREMENTS:

• A Bachelor’s Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist, or equivalent combination of education/experience.

Additional Requirements:
• 2 years of experience in administrative or fiscal field
• Successful experience supporting high level individuals, multiple time zones, different cultures and work styles
• Procurement and purchasing experience.
• Exceptional attention to detail and accuracy.
• Excellent oral and written communication skills; must be able to communicate effectively with internal and external contacts and have the ability to adjust to a wide variety of working styles.
• Proficient with MS Office Suite.
• Ability to work with flexibility, efficiency, enthusiasm, and diplomacy both individually and as part of a team effort.
• Excellent decision-making skills, can prioritize effectively, communicate decisions and process to execution in a clear effective manner.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

DESIRED:

• Experience with UW Internal Financial systems (ARIBA, PurchasePATH, MyFD, ASTRA, Workday, OASIS), as well as, MS Excel and other systems in an academic environment
• Knowledge of University administrative systems and human resources.

CONDITIONS OF EMPLOYMENT:
• Periodically available for phone calls/meetings in the early morning and late evenings to accommodate worldwide time differences
• Deadline-driven environment, occasionally requiring extended hours

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT
Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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