Program Assistant, Malaria and Neglected Tropical Diseases (MNTD)

About the Role

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

The Malaria and Neglected Tropical Diseases (MNTD) program is a leader in the effort to end malaria illnesses and deaths, refines and develops tools and approaches, invests in national programs, and builds data to empower national governments to pursue malaria elimination.

PATH leads a consortium of academic and research institutions to implement the PMI Insights Project. PMI Insights is a USAID-funded five-year cooperative agreement providing support to malaria operational research (OR) and program evaluation (PE). This work includes activities to support country-driven research prioritization, design, implementation, dissemination, and utilization of findings from malaria OR and PE studies.

PATH seeks to recruit a Program Assistant (PA) for the PMI Insights Project. The PA will provide support to project management, operations, and project team as needed. They will work closely with each member of the project team to deliver on key project outputs.



Responsibilities:

Meeting scheduling and coordination (60%):

Schedule both virtual and in-person meetings create and manage doodle polls, identify meeting times that work for attendees, send meeting invitations using Outlook, and track responses
Attend team and research activity meetings as required by the team leads. Take meeting notes when requested/as needed and identify and track action items. Ensure meeting notes are stored in OneNote and Google Drive folders
Support virtual meeting logistics (e.g., develop invitations, track number of attendees, organize language translation, manage break-out groups over Zoom, etc.)
Support in-person meeting logistics including organizing travel, venue, catering, equipment, and communication with attendees (1-2 times per year)


Team support and coordination (40%):

Proofread and format project documents, including quarterly and annual reports, technical reports, and PowerPoint presentations
Coordinate production, reviews, and distribution for project deliverables
Draft, edit, format, fact-check, and proofread a variety of documents and enter data using Word, Excel, and other software
Collaborate with staff throughout the organization to research and gather information for proposals, communication materials, and reports
Support project access to PATH shared services (i.e., ensure that the project has support needs met) such as: development of graphics to support reports and publications, PATH communications review, proofreading, and formatting
Contribute to knowledge management, including maintaining the project Box and Google Drive folders.
Provide administrative support to team members as requested, for example travel arrangements/support
Provide vendor procurement and invoicing support as needed for activities such as translation services, venues, hotels, etc

Required Experience:

Bachelor’s degree and a minimum of 1 year of administrative experience or an equivalent combination of education and experience
Demonstrated experience with administrative responsibilities including but not limited to: scheduling meetings, stakeholder management and coordination
Helpful but not required: college level scientific coursework such as biology or chemistry experience in nonprofit administration, global health, international development, financial processing (such as accounts payable), event coordination and/or similar areas; and experience working with team members in out of state/country locations
Experience scheduling and executing calls using various meeting forums (MS Teams, Zoom, etc.) with people in multiple locations
Proficient in Microsoft Office suite including Outlook, Word, PowerPoint, and Excel
Experience supporting project/team knowledge management (e.g. Box/Google Drive file management)
Demonstrated success working effectively while under deadlines
Excellent interpersonal and cross-cultural communication skills; adept at working closely with others over geographical distance
Strong organizational skills, high level of attention to detail, and effectiveness under deadlines
Ability to work both independently with limited supervision and as part of a team
Excellent written and oral communication skills in English required
Written and oral communication skills in French preferred
Must have legal authorization to work in the U.S
Cover letter required

Remote Work:

PATH continues to evolve to support our employees during the COVID-19 pandemic. Currently, most of PATH’s US based positions are temporarily 100% remote, within commuting distance to our PATH offices. When PATH transitions more broadly to in-person work, we will operate with a hybrid workplace model. Hybrid employees must reside within commuting distance to one of our PATH offices. PATH’s US offices are located in Seattle, WA and Washington, D.C.



COVID-19 Vaccine Requirement:

PATH has instituted a COVID-19 vaccine mandate for all employees, interns, consultants, and temporary staff based in the United States. Individuals selected for job opportunities in the United States must be fully vaccinated, and show proof of vaccination status, upon hire. Individuals are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as Pfizer or Moderna, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Location
Seattle, WA or Washington, DC, United States

Company Location
United States, Seattle or Washington, DC

Position Type
Full-Time/Regular