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Project Administrator, Center for Vaccine Innovation and Access

About the Role

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

PATH is currently recruiting a Project Administrator (PADM) for its Polio and Enteric & Diarrheal Disease vaccine projects. The PADM will manage the administrative, contractual, and financial requirements of their assigned projects.

PATH’s Center for Vaccine Innovation and Access brings together our expertise across every stage of the long and complex process of vaccine research, development, and delivery to make lifesaving vaccines widely available to children and communities across the world. CVIA’s current portfolio encompasses more than two dozen vaccines either in development or already in use to protect against 15 different diseases. Our focus is on vaccines to address the leading diseases that claim children’s lives worldwide: pneumonia, diarrheal disease, and malaria; as well as other global health priorities, such as polio and meningitis. We work in partnership with national health ministries, pharmaceutical manufacturers, donors, international financing and regulatory organizations, and many others. PATH has led numerous global partnerships, including the award-winning Meningitis Vaccine Project and the Malaria Vaccine Initiative, which helped develop the first malaria vaccine candidate recommended for pilot implementation.


Manage contractual, financial, and administrative aspects of project portfolio, including budget development, contract negotiation and monitoring, and fund allocation.
Ensure compliance with PATH policies, requirements and standards as well as donor requirements.
Monitor budgets, develop and implement financial tracking systems, and conduct financial analyses.
Assist in preparation of financial reports and analysis for internal stakeholders.
Review, analyze and negotiate subrecipient project budgets.
Prepare reporting and payment schedules for subrecipient budgets.
Negotiate appropriate financial terms with subrecipients.
Coordinate and write reports, work plans, and scopes of work.
Assist in the development of proposals, especially cost proposals, and coordinate technical proposal development efforts, as needed.
Support proposals and financial reports to donors.
Serve as back-up to project managers and other team members on programmatic issues/activities.

Required Experience

Bachelor's degree, plus at least 5 years of experience in an administrative management function, including financial management and budget development required, or equivalent combination of education and experience.
Experience with non-profit administration preferred.
International work or study experience preferred.
Team-focused with the ability to interact with diverse colleagues and facilitate strong working relationships; adept at working closely with others over geographical distance.
Skilled at creating structure and driving toward goals within an ambiguous environment.
Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience.
Proficiency with MS Office software.
Effective project management skills including experience with project management tools and coordination systems. Experience with MS Project and Smartsheet preferred.
Demonstrated financial management and budgeting skills.
Excellent organizational skills and able to work independently with minimal supervision.
Demonstrated ability to work well in team environment with program and technical staff.
Must have legal authorization to work in the United States.

COVID-19 Vaccine Requirement:

PATH has instituted a COVID-19 vaccine mandate for all employees, interns, consultants, and temporary staff based in the United States. Individuals selected for job opportunities in the United States must be fully vaccinated, and show proof of vaccination status, upon hire. Individuals are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as Pfizer or Moderna, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Location
Seattle, WA or Washington, DC, United States

Company Location
United States, Seattle or Washington, DC

Position Type

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