Senior Project Administrator, Digital Square

About the Role

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

The Center of Digital and Data Excellence (CoDE) at PATH works with government ministries of health, the private sector, and donors to strengthen the use of digital technologies and data for improved health services. Digital Square is one of CoDE’s flagship global initiatives. It is PATH-led and funded by multiple donors, including USAID and the Bill & Melinda Gates Foundation, to advance digitally enabled health services to help close the health equity gap. Conceived from the lessons of the inefficiencies and redundancies of prior investments in digital technologies for international development, Digital Square works with ministries of health to align adaptable, interoperable digital technologies with local health needs and brings partners together to improve how the global community designs, uses, and pays for digital health tools and approaches.

PATH is currently recruiting for a Sr. Project Administrator (PADM) Officer for its Digital Square operations team. The Sr. PADM Officer will align operational aspects of a discrete portfolio of Digital Square’s investments under Digital Square’s Result Area 3 (R3) – Regional & Country Systems. This role will provide guidance regarding U.S. Government Regulations on Contracts and Cooperative Agreements; ensure financial allowability, allocability, and reasonableness of costs; and provide oversight and guidance to financial management practices.

 Responsibilities: 

Operational Oversight (35%)
Provide guidance and oversight to Program Associate and administrative staff supporting R3 activities, ensuring coordination and alignment with Digital Square and PATH strategies, standard operating procedures, and donor requirements.
Escalate potential compliance or financial risks to Operations Leadership and Managing Director.
Develop in-depth understanding of PATH policies and procedures as well as donor rules and regulations.
Liaise with all PATH business units (Procurement, Finance, Office of Grants & Contracts, donor reporting) as it relates to assigned portfolio.
Participate in program development and proposal writing and budgeting, as needed.
Financial management (25%)
In coordination with project leadership, develop budgets and financial reports and advise teams on long-range budget/planning issues; monitor expenses and budgets; and conduct financial analyses including forecasting and pipelines.
Contribute to quarterly donor narrative reporting.
Respond to internal and external audit queries, as appropriate.
Contracts management (25%)
Manage contractual and procurement processes, including (but not limited to) solicitations, subagreements, subcontracts, purchase orders, work orders, and consultant agreements, memorandums of understanding, and secondment agreements.
Review and support the development of scopes of work and recommend payment mechanisms.
Negotiate and monitor complex collaborations with public and private organizations and funders.
Participate in funder and partner meetings to advise on operations processes and monitor for potential compliance risks.
Other (15%)
Contribute to creation and maintenance of project guidance documents, including internal standard operating procedures, subrecipient organizational capacity assessments organizational development and tools, as assigned.
Build operational capacity of country and regional partners through organizational development.

 Required Experience 

Bachelor’s degree in business administration, public administration, nonprofit management or a related field and a minimum 5 years relevant experience or equivalent combination of education and experience.
Knowledge of 2 CFR 200 and USAID regulations required; experience with EU funded project financial management preferred.
Strong organizational skills; high level of attention to detail; effectiveness under deadlines; and ability to work independently with minimal supervision.
Demonstrated financial management skills, with experience conducting financial analyses and forecasting.
Excellent written and oral communication skills in English; diplomacy in communicating with a broad and diverse audience. Knowledge of French language preferred.
Proficient in Microsoft Office software suite and ability to learn financial systems/software; Sharepoint and Salesforce experience preferred.
Must have legal authorization to work in the United States.

To be considered applicants must submit the following as part of the online application process:

Cover Letter
CV in reverse chronological format

Remote Work:

PATH continues to evolve to support our employees during the COVID-19 pandemic. Currently, most of PATH’s US based positions are temporarily 100% remote, within commuting distance to our PATH offices. When PATH transitions more broadly to in-person work, we will operate with a hybrid workplace model. Hybrid employees must reside within commuting distance to one of our PATH offices. PATH’s US offices are located in Seattle, WA and Washington, D.C.

COVID-19 Vaccine Requirement:

PATH has instituted a COVID-19 vaccine mandate for all employees, interns, consultants, and temporary staff based in the United States. Individuals selected for job opportunities in the United States must be fully vaccinated, and show proof of vaccination status, upon hire. Individuals are considered fully vaccinated 2 weeks after their second dose in a 2-dose series, such as Pfizer or Moderna, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement.

Job Location: Seattle, WA or Washington, DC, United States

Company Location: United States, Seattle or Washington, DC

Position Type: Full-Time/Regular