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Development Coordinator

About the Role

Role Summary:

The Development Coordinator is responsible for the organized and timely delivery of a variety of tasks in support of The Max Foundation’s Development department. The Coordinator will provide donor database management expertise and serve as the organizational leader for donor analytics, gift resolution, and reporting. This position will perform a critical role in the event planning and coordination of logistics for organizational fund-raising and stewardship events. The role will provide additional support to the Development team’s donor cultivation efforts by researching targets, creating stewardship materials, and working on ad-hoc projects.

The position serves as a critical administrative and organizational role for the teams by coordinating calendars and global mailings, facilitating meetings and trainings, and managing communications.


Maintain donor database software (Virtuous and Classy), continually updating records to ensure accurate and up-to-date information, and serve as organizational subject matter expert in the systems
Create fundraising pages for various events and campaigns in collaboration with Development team
Produce fundraising reports and analytics for Leadership and the Development team
Process donations and generate timely acknowledgements for all gifts
Assist with logistical plans for fund-raising and stewardship events in alignment with organizational goals, including creating innovative new development opportunities
Help conduct research on prospective individual and corporate donors
Oversee volunteer program by recruiting, training, and managing volunteer projects
Schedule calls and meetings, as requested; serve as owner of standing group calendars and meetings
Take meeting minutes in group meetings, communicate action items to team-members, and circulate minutes; coordinate and track progress for various team projects and goals
Work with printers and vendors to order collateral and other branded materials
Cross-train in international mailing procedures and support global mailing needs for Development team, ex. stewardship swag
Support in onboarding of new team-members including preparation of departmental info packets and scheduling orientation meetings; Train new team-members on organizational tools, like Virtuous and Classy
Other duties as assigned


Bachelor’s degree, 2-3 years of nonprofit development/fundraising experience
Proficient expertise with donor management software, Virtuous experience preferred
Proficient in MS Office Suite, including MS Excel and MS Word
Strong attention to detail and organizational skills, and able to manage multiple tasks simultaneously
Flexibility and adaptability in a fast paced, growing organization
Collaborate effectively with team-members across all departments

Skills and Attributes:

Passionate about The Max Foundation’s mission and vision, and determined to lead and accomplish all goals related to current and future strategic plans
High attention to detail and a high standard for quality work product
Understanding of and comfortable in a global environment, with an emphasis on low and middle-income countries
Passion for exceptional collaboration, and flexibility to do what it takes to elevate positive culture
Comfort working in a complex, fast-paced, and high-workload environment
Caring, humble, and people-oriented servant leader
Resourceful, finds solutions using all available data to overcome challenges impacting the organization

Benefits Summary:

Employer-sponsored benefits include:
100% medical (including a vision provision) and dental premium coverage for employees; 50% premium coverage for spouse and/or dependents
Annual vacation accrual of 80 hours (increases over time), personal time accrual of 52 hours, 12 paid company holidays, and 2 floating holiday per year
$10,000 Basic Life and AD&D insurance coverage; Short-term disability insurance
Additional benefits include:
Flexible Spending Account (FSA)
Optional employee covered Long Term Disability and Supplemental Life insurance
Eligibility for 401k plan after 3 months of employment
Annual professional development fund ($500/year), monthly wellness benefit (earn up to $35/month), Costco membership, and WFH/Commuter Stipend ($1,800/year)

To Apply: Visit our website at to apply. Please include a résumé and cover letter.

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